Tag Archive for Death Records

Don’t Cry About the SSDI

Last spring we did a two part series on the Social Security Death Index and it progenitor, the Death Master File. The posts are here and here. The series was prompted in part by reports of errors in the Death Master file, especially those which reported living persons as deceased.

We learned that nearly 90% of the information in the DMF comes from “first-party” reporters, that is, family, friends and funeral homes. About 5% of the information comes from States and federal agencies and the remaining 5% from postal authorities and financial institutions.

In terms of errors, the Inspector General of the Social Security Administration reported in 2009 that 89% of the errors in the DMF were the fault of SSA staff input mistakes. First-party errors comprised between 3.4% and 4.1% of the errors. The lowest error rates were from state reports (0.7% for non-electronically transmitted records) and 1.5% for states enrolled in SSA’s Electr9nid data records program. [The VA also had an error rate of 0.7%].

Now, as of November 1, 2011, SSA will no longer include state records in the Death Master File. Much has been written about this, including its potential impact on genealogists.

To understand what has happened, it is useful to examine the history and the legislation on the topic. The Death Master File was made public in 1980 as a result of a lawsuit under the Freedom of Information Act (FOIA). We’ve talked about FOIA as a genealogical tool in this space before. See the posts Getting Info from the Government–FOIA 101, FOIA Spotlight: The U.S Deparrtment of State,  and My FOIA Request Update.

The purpose of FOIA is to make available federal government information to the public. There are numerous exemptions to FOIA. The 1978 lawsuit, Perholtz v. Ross, in the U.S. District Court in the District of Columbia was settled by a consent decree between the Government and plaintiff Perholtz, who apparently sought the SSA’s death information to sell to businesses that might have need to verify deaths.

The first point is, then, that the DMF hasn’t really been public very long. The second is that from 1980 to 2002, state information was not used in the DMF. In 2002, in part in response to a 1998 SSA IG report, the SSA started down the road of electronic reporting from states. By 2008, only 22 states participated in the SSA’s Electronic Data Reporting (EDR) project.

The third point concerns why the SSA has withdrawn state records from the public DMF. The law which authorized the SSA to compile death information in the first place was intended to prevent overpayments and fraud in federal benefit programs.  The statute is codified at Title 42, United States Code, section 405(r)[originally section 205r of the Social Security Act of 1935]. The law requires  the SSA to establish a program under which States voluntarily contract with the SSA to periodically furnish the SSA with information on the death certificates filed with them so that necessary corrections may be made to the beneficiary records maintained under the social security program. This provision was added as part of the Social Security Amendments of 1983, Public Law 98-21.

But part of the 1983 Amendments provided that:
Information furnished to the Commissioner of Social Security under this subsection may not be used for any purpose other than the purpose described in this subsection and is exempt from disclosure under section 552 of title 5 and from the requirements of section 552a of such title.

The reference to section 552 is to FOIA; section 552a is the Privacy Act. The 1983 amendments took state-provided information out of the realm of public record as an acknowledgement of differing state rules about the privacy of such information.

As much as I hate to see governmental restrictions on what ought to be public information, I can’t say that this restriction will have a significant impact on genealogy.  Recall that 90% of the data in the DMF comes from first-party reporters, not states. So at least 90% of the data is unaffected. Some genealogists may have to dig a bit deeper into other sources in some cases. Recall also that states differ concerning the restrictions on vital records. Thus, in some cases, what’s no longer easily gotten via the SSDI, may still be relatively available from state sources. And even though the SSA is going to pull existing state records from the DMF, that does not invalidate the data. Nor in my opinion should make that data non-citeable. The citation should include the date the information was obtained from the SSDI and the source of the SSDI (remembering the distinction between the SSDI and the DMF).

Louisiana Death Records at FamilySearch.org

Among the newly released records at FamilySearch’s Record Search are death records for Louisiana.  This thrilled me, of course, for two reasons.  First, we’ve been doing the brickwall series focused on the Gines family in Louisiana.  Ironically, when the  FamilySearch records were posted, I had just sent off to the Louisiana Secretary of State a request for copies of certified records.  Second, I had worked on indexing nearly a thousand of those records.  What is unfortunate for the time being is that our indexing was done from images of the actual death certificates, yet the release is only a searchable database without images.

When I was indexing the records, I came across no actual or suspected family members.   But in the released database there are a lot of them!  The database is much more extensive than either Ancestry.com’s Louisiana death records or the Louisiana Archives database upon which the Ancestry.com records are based.

There were some unusual things I found with respect to the Gines family in the database, and I’ll be writing about that soon.

Egans Gines (??-1948)

In which we beat the bushes for a collateral relative in hopes of finding our way past a brick wall!

One of my big brick walls has been getting past my great-grandfather Richard Gines. [Another challenge I have is getting my voice recognition software to recognize that surname!] To deal with this brick wall I’ve been looking for collateral relatives all around Grandpa Dick. In the course of doing that I’ve turned up some names that I can’t quite place.

Recently I found in the Louisiana State Archives a death certificate for one Egans Gines. I had not come across this name any place else before. So I went hunting for him in the census records, first to no avail. Then I did find in the Shreveport city directory for 1945-46 a person listed as “Eggens” Gines, most likely the same person. But that’s the only reference I found to Egan Gines anywhere.

The death certificate tells us that he was born on August 29, 1872, in St. Joseph, Louisiana.  St. Joseph is in Tensas Parish, a place where I haved found the surname Gines before. So I looked once again at the census records for Tensas Parish and once again, no Egans Gines. So let’s see what else we might glean from the death certificate. Well, he lived in Shreveport, Caddo Parish, for a while; but, again, the only reference in Caddo parish is that entry in the Shreveport city directory.

The death certificate lists Egans’ mother as Julia Turner. The next step then is to find either a Julia Turner or a Julia Gines in Tensas Parish.

Keep in mind that if she was married to a man named Gines in 1872, then we may have a very narrow window of time to find her in the census records as Julia Turner. That’s because most African-Americans were not listed by name in the census until 1870.

As it happens, Julia Turner appears on the 1870 census of Tensas Parish as a 10-year old. She’s with her parents, Jeff Turner, age 50, and Caroline Turner, age 36, and four siblings. I should say that these people are her “apparent family” for the reason that, as we all know, the 1870 census did not show relationships. They live in the prosaically named village of Waterproof, Louisiana.

This census record, if it is referring to our Julia Turner, makes apparent that either she is not the [two year old] mother of Egans Gines born in 1872, or he wasn’t born in 1872.

How does one resolve this dilemma?

I would stick, at the outset, with the working hypothesis that she is the mother of Egan, but that the death certificate is likely in error. If I develop further leads along this path, I can pursue them; if not, I’ll shift to a different hypothesis.

One factor in my thinking here is that although the census may be wrong about her age, it is more likely to be less wrong than the death certificate. Did you follow that?

The census record of Julia’s age was made by people who saw her, knew her, and overall had a better opportunity to judge her age. The death certificate record of Egans’ age was made decades after the fact by someone we don’t know anything about [more on that in this specific case later], who may not have known him well, or at all; whose memory may have faded or been clouded by the stress of the moment. So we continnue on the notion that Julia Turner is the mother of Egans Gines.

I spent some more time rooting around in the census records, and find that in 1880, Julia is still living with her parents and even more siblings. Her age is given as 16. There is no evidence that she has any baby, not to mention an 8 year old [which is how old Egans would be if he was really born in 1872].

A further search of census records turns up no more evidence of our Julia Turner.

So now we might seek evidence of a marriage of Julia to a man named Gines or direct evidence of her having given birth to a child named Egans Gines.

In several Louisiana marriage databases, we find a couple of possibilities. In January 1875, a Julia Ann Turner was married to Moses Jenkins in Tensas Parish. Our Julia Turner would have been either 11 or 15 years old, based on the census records. In May 1879, Julia Turner married Edward Palmer in Tensas Parish. Our Julia would have been about 15 or 19 at that time. This is one is a little more plausible than the first. But it doesn’t help because what of the Gines surnamed-baby? And what of the fact that the 1880 census shows her with her parents under her maiden name?

Neither of the last-asked questions above should be too difficult to explain and still find one of even both these marriages to have been our Julia. Noting for a moment that the 1870 census shows two Julia Turners, and that the “other” one plausibly could be marrying in 1879 at least, we’ll keep this information handy.

One way to test the idea that any of the Julia Turners is the our Julia Turner (in the absence of a marriage license or a birth certificate for the child Egans) would be to find her in the census with the child.

We make a discovery in the 1900 census. Living in Tensas Parish then is one Julia Gines with a birthdate of September 1860. [This takes a little work to verify, since the transcriptions at the usual places are horribly mangled!]

This Julia Gines is a widow with three sons, none being Egans. But we’re pretty sure this is the same Julia Turner we encountered earlier because the birthdate fits and the places of her parents’ nativities also fit. Somewhere between 1880 and 1900, she got married, had children, and lost her husband.

So where is Egans in 1900? Or for that matter, where is Egans anytime from his birth to his death?
In fact, where is Egans after his death? The death certificate says he was buried in Fairfield Cemetery in Shreveport. I’m told by a knowledgeable source that the cemetery no longer exists–there is an apartment complex on the site.

Coming soon: The Round-About Way Around Collaterals to your Brickwall–more on the Egans Gines case study.

Then: Some of the Plantations and Slave Owners of Tensas Parish, Louisiana

Los Angeles County Record Request Requirements–Just Quirky? Or Unconstitutional?

I was alerted to this issue by a commenter on the Find-A-Grave California Discussion Forum.

If you go in person to the main office of the Los Angeles County Registrar-Recorder in Norwalk, California, and ask to view their birth, death, or marriage records, you will be required to sign a form similar to the one below (the example is for birth records, but the ones for death and marriage records contain the exact same provisions)

Los Angeles County Application to Examine Records

Los Angeles County Application to Examine Records

(click image to enlarge)

Frankly, I don’t understand most of what’s here in the section after “Please read and sign the following”.

The first item is somewhat clear, but I wonder why L.A. County wants researchers to sign it?  What effect, other than a potentially chilling one, would this have on a researcher’s ability to characterize, analyze, or describe data contained in the records?

The second item is extremely confusing.  What is meant by “any technical descriptions of the birth or death record indices”?  What are the descriptions provided by the State Department of Health Services and how would a researcher know if they are “consistent” with whatever?

I might understand that item #3 is designed to discourage commercial use of the information (a common, but  dubious governmental objective).  What, however, is meant by the phrase “otherwise transfer”?  Does that mean if I have received certain information from L.A. County’s records, I can’t tell you what it is?

Item #4 is the only one that makes any sense.

The most objectionable requirement is the fifth one, that the researcher “not post information from the [records] on the Internet.”  There is no statutory basis for this requirement that I could find in California law. Furthermore, even if
there is a statute permitting the county to impose this requirement, it’s likely unconstitutional as a violation of the First Amendment’s guarantees of free speech and free press.  It serves no compelling governmental interest sufficient to overcome an individual’s constitutional rights.  And how would the county enforce it?  Could they get an injunction blocking proposed publication on the Internet? Or a court order requiring a researcher to remove the information from the Internet?  Not likely.

Note that a researcher could broadcast the information on television or radio, or post it on a billboard in downtown Los Angeles, or publish it on the front page of the Los Angeles Times, or even email it to a million people.  You just  can’t post it on the Internet!

What makes this form all the more amazing is that persons ordering records by mail are not required to sign any such similar form!  At this link is the document needed to order records by mail from Los Angeles County.

To use the words we lawyers love to use, the Los Angeles County form contains provisions which are vague and overbroad, arbitrary and capricious, and an unlawful infringement on the right to free expression under the U.S. and
California Constitutions.  I would not sign such a form.

For this bit of foolishness, Los Angeles County and its Registrar-Recorder, Dean C. Logan, have earned a place in the Public Records Hall of Shame.  Let’s hope they redeem themselves soon!

Geographical Genealogical Geopardy: The Answer is “The Faroe Islands”

The question is: What does “FO” in Rootsweb’s SSDI mean?

This issue is raised by Arlene Eakle in a blog post on Monday, March 16.  It seems that an individual’s obituary neglected to name the place of death.  But in Rootsweb’s SSDI, a place is given as “FO”.   The Rootsweb SSDI also indicates that the death was “verified,” that is, someone has seen a death certificate.  The person’s home county has no record of the death.  The Social Security Administration professed to have no idea what “FO” means.   Arlene’s correspondent says, “that this individual may have died outside of the US fits with lifestyle, and is not outside the realm of possibility.”

Well, folks, my guess is that the person died in the Faroe Islands.

How did I conclude that and where the heck are the Faroe Islands?

Taking the hunch that “FO”  is some sort of international country code, I went to the International Organization for Standardization (ISO) and found ISO-3166, which contains the “official” list of 2-character alpha country abbreviations.  There I found that “FO” is the abbreviation for the Faroe Islands.

The Faroes are an island group about halfway between Iceland and Scotland and they are an autonomous province of Denmark.

My thought is that to get a death certificate from the Faroes one might try the Faroese Ministry of Health and Social Affairs.   They can be contacted by email at: ahr@ahr.fo.  One may call the Ministry at 011-298- 30-40-50 or fax them at 011-298-35-40-45  (dialing from USA).  Faroes time is EST+4 hours.

If the Ministry of Health and Social Affairs does not have a deathe certificate, then most likely it’s maintained in one of the 34 municipalities in the Faroe Islands.  A call to one of the numerous Danish Consulates in the USA may be helpful.

On the other hand, it may be that a US consular official in Denmark was notified of the death.   There is important and useful information about deaths of US citizens abroad on the State Department website.

Woo-Hoo! Louisiana Death Records Now Online!

UPDATE: [9/20/08 at 5:08 PM PDT]:  The problem with the order page alluded to below is that my pop-up blocker was on.  The page does not alert you to this issue, but beware: that’s the stopper.]

Joe Beine has posted that Louisiana Death Records 1911-1957 are now online! Terrific! I’ve tried the site and it generally works well, but can be slightly recalcitrant from time to time.  I tried out all my Louisiana surnames and found something for every one of them.  The site has an index with names, dates and parishes of death and page and volume numbers. The age at death is also  displayed.

If you want a certified copy of the microfilm image, well now, that’s a whole $5.49! Yessir, $5.49 in today’s money. You can’t order online; you have to print out a PDF form to order or write your own letter (the form page was one of the recalcitrant parts).  It’s $5.00 for the certificate; 49 cents for postage to send your order. Click on the images below to enlarge.

Lousiana Death Records 1911-1957

One issue when I visited was that the “Basic Search” function didn’t always function. If it tells you “No Records Found,” switch to “Advanced Search,” which needs no more information than a surname.

Below is the order form page, which I could not get to print. So write your own letter!

Can’t find a Louisiana Relative or Ancestor? Try Looking in California!

What?!

Yes, you heard right. If you’re having difficulty locating a Louisiana relative or ancestor from the 20th century, perhaps you should try looking in California . . . well, at least in some of the California databases on Ancestry.com.

During and after World War II, there was a huge movement of people from the South to California. They were drawn by the lure of high paying jobs, mainly in defense and aerospace industries. While some returned home after awhile, the vast majority remained in California. Perhaps your ancestor or relative was among them.

The California databases on Ancestry.com include several that are particularly useful in finding people–even women whose names may have changed after marriage.

Most useful is the California Death Index covering the years 1940-1997. The timeframe coincides nicely with the war/postwar period when many people arrived in the Golden State from the Old South. What makes this database useful is that it lists the decedent’s place of birth as well as the mother’s maiden name and father’s surname (if different from the decedent’s surname). This information can help pinpoint the decedent’s origins.

Here’s an example of how to use this database:

Suppose we’re looking for “Hattie LeJay” who was born and for sometime resided in Louisiana. We’ve lost track of her.  So let’s look in California! First, we can try searching for “Hattie LeJay” in California, but that turns up nothing. We don’t know if she got married and if so, what her married name was. How do we deal with this? In the California Death Index search box for mother’s maiden name, we type “LeJay”; put “Louisiana” in the “Birth Place” box and leave all the other fields blank. Here’s what we get:

Leroy Benjamin Gregge

Born: 18 Jan 1944, Louisiana

Died: 22 Jan 1987, Los Angeles County, California

Mother’s Maiden Name: Lejay

One individual whose mother’s maiden name was “LeJay” was born in Louisiana and died in California. What do we do next to connect this person to the LeJay family we’re researching?

Notice that this person was born in 1944. That means, of course, that he’s not listed on any currently available census. It may also confirm the basic hypothesis that his parents were part of the tremendous migration to California during World War II. There are two ways to proceed: (1) the hard way; or (2) the simpler way. I like the simpler way, so we won’t even touch the hard way.

How can we do this without having a first name for either parent? Well, the simple way involves constructing another reasonable hypothesis; namely that his parents stayed in California and perhaps died there. So we turn to the California Death Index once again. But this time, we put “Gregge” into the main name search box. Here’s what we get:

Leroy Gregge turns up again. But there are two other Gregges listed above him, Chester and Hattie. Let’s try to find Chester Gregge and Hattie LeJay in Louisiana. And we hit the jackpot in the 1930 census of De Soto Parish! On Sheet 1-A of the enumeration of De Soto Police Jury Ward 2, District 5, in household no. 7, 23 year old Chester “Gregg” resides with his uncle, John Morris. [Do you remember seeing Chester's mother's maiden name as "Morris" on the California Death Index? Go look again.]

Then on the next page, Sheet 1-B of De Soto Police Jury Ward 2, District 5, we’ll see Hattie LeJay, age 15, in household no. 21, with her parents, John and Ella. So in a few short searches in California records, we’ve found a probable marriage and at least one other LeJay descendant.

Naturally, we’ll take this further by getting the birth, marriage, and death certificates involved here.

Texas Death Collection at FamilySearch Labs

Record Search at FamilySearch Labs has recently added a collection of Texas death records covering 1890-1976. I’ve tried this and it’s quite a good collection in terms of content and useability. Like all the indexed collections at Record Search, name variations are automatically retrieved in search results. I like the fact that there is a “Copy to Clipboard” link on the record details page, which in one click copies the details–and only the details–to the clipboard. On Ancestry.com, by comparison, you have to go to “View Printer-friendly” and then select and copy the details.

There is a link to a PDF version of the actual death certificate; however, that link seems not yet functional.

All things considered, this addition to Record Search is a solid “A” in my gradebook.

Missouri Does It!

Missouri has completed its death certificate project. Images are now available for the years 1910 through 1957. This is a remarkable accomplishment achieved by state employees and volunteers. Additionally, the entire Secretary of State’s site, including the Missouri Archives, has been re-designed. Go to the Missouri Archives site here.

Product Review: Footnote.com

I’ve been a Footnote.com subscriber for awhile now, but hadn’t really spent a lot of time with it until recently. When I first started with it, it seemed to have a lot of fairly obscure documents, such as the city council minutes of South Boston, Virginia. Frankly, what brought me back to explore it again was a series of interesting posts by Miriam Midkiff at Ancestories in which the stories she told were tied to documents on Footnote.com.

Now I’m quite a bit more impressed. Partnerships with the National Archives and FamilySearch have brought a number of interesting documents and photographs to Footnote.com. The American Milestone Documents collection, for example, is just what the name suggests: important documents in American history. And there are a number of military records.

I like the fact that for each finite set of documents, Footnote indicates what percentage of the set is currently available.

More purely genealogical documents are available now. In the 16% complete Texas Death Certificates collection, I found two death certificates that I’d been unable to find elsewhere for several years. One of these I had thought did not exist.

Navigation could use some improvement, but otherwise, the technical aspects of the site are in the “superior” category.

I’m visiting Footnote.com often just to browse the interesting documents.

Recommendation: A “must visit.”